Privacy Policy

How we handle your information.

Effective Date: March 19, 2026
Last Updated: May 2, 2026

HerronDev LLC (“we,” “us,” or “our”) operates the Barry Holt Invitational website located at barryholtinvitational.com (the “Site”). This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you access or use our Site.

By accessing or using the Site, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please do not use the Site.

1. Information We Collect

a. Account Information

When you create an account or sign in, we may collect your name, email address, and phone number. If you sign in through a third-party authentication provider, we receive your name and email address from that provider. If you sign in via SMS, we collect your phone number.

b. Registration Information

When you register for a tournament event, we collect the information you provide in the registration form, which may include your name, email address, phone number, and other details relevant to event participation (such as shirt size and golf handicap).

c. Automatically Collected Information

When you visit the Site, we may automatically collect certain information, including your IP address, browser type, operating system, referring URLs, access times, and pages viewed. A third-party service processes a portion of this information on our behalf to produce aggregate, anonymous statistics about Site usage (such as page views, top pages, and approximate visitor location at the country or region level). This service does not set cookies, does not assign persistent identifiers, and does not track visitors across other websites.

d. Error Monitoring and Session Replay

We use third-party error monitoring services to identify and fix technical issues. These services may collect your IP address, browser information, and error details. They may also record session replays of user interactions (clicks, navigation, and page content) to help us reproduce and diagnose issues. Sensitive information such as phone numbers is masked in these recordings. Session data is accessible only to site administrators.

e. Cookies and Similar Technologies

We use cookies and similar technologies that are strictly necessary for the operation of the Site, including authentication and session management. We do not use advertising or cross-site tracking cookies. The aggregate analytics described in Section 1(c) are produced without cookies and without persistent identifiers.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To create, maintain, and secure your account
  • To facilitate event registration and tournament administration
  • To communicate with you about your account, registrations, and event-related updates
  • To improve, maintain, and protect the Site
  • To detect, prevent, and address security issues or fraudulent activity
  • To comply with legal obligations

a. Email and SMS Communications

All email and SMS messages we send are tournament-essential communications — including but not limited to registration confirmations, tier invitations, payment reminders, schedule and venue updates, group and room assignments, handicap notifications, and other operational messages required to participate in a tournament event. We do not send marketing or promotional messages, and we do not share your contact information with third parties for marketing purposes.

Because these communications are required to participate in a tournament, there is no opt-out for individual tournament emails or SMS messages. If you no longer wish to receive these communications, you must request that we remove your account, which will also withdraw you from any active registrations. To request account removal, contact us using the information provided in Section 9.

Outbound emails include a standards-compliant unsubscribe link as required by major email providers. Visiting that link or invoking the corresponding one-click unsubscribe action will be recorded so that an administrator may follow up, but it will not by itself remove you from any communications. Account removal is the only mechanism that stops these messages.

3. How We Share Your Information

We do not sell your personal information. We may share your information only in the following circumstances:

  • Service Providers: We use third-party service providers to operate the Site, including providers for cloud hosting, data storage, authentication, email delivery, error monitoring, aggregate analytics, and SMS messaging. These providers access your information only as necessary to perform services on our behalf and are obligated to protect it.
  • Legal Requirements: We may disclose your information if required to do so by law, regulation, legal process, or governmental request.
  • Protection of Rights: We may disclose your information when we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others, or to investigate fraud.

4. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our services, comply with our legal obligations, resolve disputes, and enforce our agreements. If you request deletion of your account, we will delete or anonymize your personal information within a reasonable timeframe, except where retention is required by law.

5. Data Security

We implement industry-standard technical and organizational security measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

6. Your Rights

You may exercise the following rights regarding your personal information:

  • Access: You may request a copy of the personal information we hold about you.
  • Correction: You may request that we correct inaccurate or incomplete personal information.
  • Deletion: You may request that we delete your personal information, subject to certain exceptions.

To exercise any of these rights, please contact us using the information provided below. We will respond to your request within a reasonable timeframe.

7. Children’s Privacy

The Site is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete that information promptly.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by posting the updated policy on the Site with a revised “Last Updated” date. Your continued use of the Site after any changes constitutes your acceptance of the updated Privacy Policy.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

HerronDev LLC
Email: privacy@barryholtinvitational.com